Photo Travel Planner Spreadsheet Template
Our travel planning spreadsheet (Google Sheets format) was created specifically for landscape and travel photographers. Scout locations, plan your trip, and keep everything in one handy document for use on a desktop computer or mobile device.
There are a lot of travel planners you can buy, but we’ve never found one created specifically for photographers and planning photo trips. We’ve changed that by creating this Google Sheets template to conveniently plan and track all your trip details in one place!
Location research and scouting are essential for capturing the best travel and landscape photos, but most photographers lack an organized way to keep track of important notes or scouting details.
This planner will be your best friend for planning and organization. You can enter all the relevant details about specific locations, vantage points, or important shots you want to capture on your trip. Keep track of sunrise and sunset times, take notes on hiking trails, prioritize different spots, and more. Plan each day of your trip and make the most of your time.
Best of all, Google Sheets can be used offline. Thanks to the free Sheets mobile app, you can access your planner from your phone even if you’re in a remote location with no internet access.
The planner spreadsheet includes several tabs or sheets for:
- Location research and scouting
- Creating a packing checklist
- Keeping tabs on your travel reservations (flight, car rental, hotel, etc.)
- Tracking the weather forecast
- Tracking expenses from your trip
- Managing your schedule or itinerary
Everything is fully customizable so you can add or remove items based on your needs or preferences. For example, you can easily add or remove items from the packing checklist, change headings, add or remove columns, etc.
Pay once and use it over and over again. Just make a copy of the spreadsheet for each trip you want to plan.
Organize Your Research
Keep all of your notes in one handy place. Organize details related to transportation options, locations, permits and requirements, seasonal impacts, terrain details, local wildlife, places to eat, and more. You can easily access all of this data while on your trip!
Record Scouting Notes
Keep all of your scouting details neat and organized. Here you can keep tabs on the noteworthy locations or spots you want to photograph and include notes about important details to maximize your results. Take notes on your priority shots for the trip, links to guides and sources, and much more.
Make the Most of Golden Hour
Planning for the golden hour is an important part of most landscape photography trips. With that in mind, the planner’s “Scouting” tab includes a spot to keep track of the locations you want to photograph at sunrise and sunset. Include notes with all the important details you’ll need during your trip.
Track the Weather Details
Enter details from the weather forecast to track the expected weather for each day of your trip. Keep this info along with all the other trip details in one convenient location.
Use the Packing Checklist
Use the packing checklist to ensure you don’t forget anything important. The checklist is pre-populated with typical items needed for a photo trip, but you can easily add, remove, or edit the list of items to suit your needs.
Track Your Reservations
The planner includes a “Reservations” tab to keep important details of your flight, car rental, lodging, tours, activities, and more.
Manage Your Schedule
Keep track of your schedule or itinerary in this fully customizable sheet. Enter links to Google Maps if you’d like, so you can simply click on the link from your phone to get directions quickly and easily.
Record Your Expenses
Keep track of all the expenses from your trip with this customizable sheet. Make your bookkeeping easier when you return by recording expenses as you go.
Price: $29 Limited Time: $9
Get the Photo Travel Planner template in Google Sheets format. It works on PC and Mac, desktop and mobile device.
FAQ
How do I access the planner on my phone or tablet?
Download the free Google Sheets app (for Android or iPhone) and keep the planner in your Google Drive.
How do I use the planner offline?
Google Sheets can be used offline if you adjust the document’s settings. With the sheet opened on a desktop, go to File > Make Available Offline. Or from a mobile device, click on the three dots at the top to open the menu and then adjust the toggle for “Available Offline.”
How does the “Weather” tab work?
The details need to be manually entered. For example, you can check the forecast using any weather app or website you like, and enter the details into the sheet.
Can I use it in Excel?
We provide the template in Google Sheets format because of easy integration with Google Drive, which means you can use the sheet from any device and even offline. You can download the file in Excel format from Google Sheets; however, we cannot provide support for use in Excel and we don’t guarantee that it will work properly in Excel.